Contents
- Overview
- Creating a Track
- Reordering Tracks
- Assigning Sessions to Tracks
- So What Do Tracks Really Do?
Note: A Webinar event only has 1 session. Because of this, multiple tracks are not necessary for a Webinar event. If a Virtual event or Hybrid event has multiple simultaneous sessions then the event should have multiple tracks.
Overview
Tracks are a great tool for events that have multiple agendas which occur simultaneously. This document goes over how to implement tracks so an event may have multiple simultaneous agendas occur seamlessly.
When to Create Tracks
Oftentimes event creators may think that our tracks are used to categorize sessions when they are crafting their events. Tracks in Goldcast however have a more technical meaning and are not for categorizing sessions. Rather, tracks are meant for hosting multiple sessions simultaneously.
If your event at any point has multiple agendas occurring at the same time, then you should create multiple tracks; however, if your event does not at any point have multiple agendas happening at the same time, then you should only make one track and assign all sessions in that event to that solo track.
Without further ado check the section below to learn how to create tracks.
Creating a Track
- Enter the admin panel and create a new event or click the edit icon next to an existing event to edit it.
- Click the Space link on the Event Panel.
If you do not need multiple tracks for your event, you can click the Session button and begin adding sessions to your agenda. All items you create will default to the same single track.
- If you do need multiple tracks for this event, click the Add Track button to create a second track.
Editing and Creating Additional Tracks
Now you will see there are two tracks for this event. You may create additional tracks by clicking the Add Track button again.
You can rename or delete your track by clicking the three dots next to the track name.
After clicking Rename, enter the name of the track and click the Save button.
Reordering Tracks
You can also reorder your tracks by clicking Reorder Tracks and then dragging and dropping the tracks in the order you'd like them to be in. When you are finished, click Done.
NOTE: The first track in your list will be the default track for your attendees to follow during this event.
Assigning Sessions to Tracks
Once you have created sessions, you can assign them to one track or multiple tracks.
- You can do so by clicking the edit button next to an existing session or by creating a new Session.
- Select the tracks the session should be listed in. You may select one or many. To add the session to all tracks, click the checkbox next to Select all tracks.
- When you are done editing the session, click the Save button. You may return to a session and edit its track assignment.
So What Do Tracks Really Do?
In conclusion having multiple tracks enables you to have multiple simultaneous sessions. If, for example, you want to host an event where attendees can either listen to a speaker with a serious sales background or a speaker with a serious marketing background who are both speaking at the same time, then you will want to have two tracks created for the event.
As aforementioned make sure to create all of the event’s tracks before you add ANY sessions.
If you are using multiple tracks for your event then you must assign all sessions to all tracks except for sessions that happen concurrently with other sessions. For example, Session G might be happening at the same time as Session H; if this is the case, then Session G and Session H only need to be assigned to one track each. The reason for this is because of how the tracks flow.
[*Note: Attendees can change tracks anytime they want to during an event; because of this, if a session is only assigned to 1 of 4 total event tracks and there are no other sessions in tracks 2-4, were an attendee to click on tracks 2-4 then the person will only see a black screen and be totally confused.*]
For example: See below for an Incorrect format. While there are enough channels for the 4 sessions in light blue that happen at the same time, if an attendee is in tracks 2-4 at any other time, then that person will only see a black screen.)
For example: See below for the Correct format. This event needs 4 tracks because the sessions in light blue are each different events; in order to play all 4 of these sessions simultaneously, there must be 4 channels for each item to nest in.
To assign a session to all tracks when you click a button to add a session you must click the Select all tracks checkbox in order to assign all the tracks to an event.
All of your sessions will be assigned to all tracks in the event except for any that occur simultaneously with other sessions. For these simply assign each of them to one track. [*Note: Assign each of these simultaneous sessions to a different track, don’t put 2+ simultaneous items on the same track.*]
The image below shows how each of the sessions is assigned to one track that is different from its counterpart sessions. It should be noted that each session happens at the same time and in different tracks.
The simultaneous sessions will appear differently depending on how you are looking at the agenda schedule. If you click each Track's tab then you will be able to view each track individually. If you click the “All Tracks” button then you will only be able to see one linear schedule of all of the sessions; in this view the simultaneous sessions will be right next to each other in the column and shall each say the same time.
The image below shows the simultaneous sessions in two different formats.
