Introduction

Goldcast's Run of Show (ROS) feature gives event producers a simple, centralized way to plan, manage, and execute live sessions. Instead of juggling Word docs or multiple backstage panels, you can now organize your entire event timeline directly inside Goldcast.

Why Use Run of Show?

Managing live events can be stressful. Before ROS, producers had to:

• Track the sequence of slides, polls, tickers, and videos separately.
• Navigate between multiple backstage panels to bring content live.
• Manually unshare one element before sharing another, creating delays.

With ROS, you can:

• Create a clear, ordered list of all event actions.
• Seamlessly bring content live/unlive with fewer clicks.
• Save time in setup and reduce stress during the event.

Key Features

• Cues – Add, edit, or remove cues (actions such as sharing slides, starting a video, or sending a ticker) in a single, organized list.
• Run of Show Notes – Insert text-based instructions as cues to guide moderators and speakers.
• Immediate Replace – Share a new element that automatically replaces what's currently live, ensuring smooth transitions.
• Permissions Control – Producers have full access, while coordinators and speakers are limited to viewing or specific actions.
• Saved Messages & Chat – Pre-save ticker messages or seeded chat messages to trigger during the session

Typical Use Cases

• Event Producers – Pre-organize the entire flow to minimize panic and save time.
• Speakers – Stay on track with stage directions, cues, and optional notes.
• Coordinators – Support producers by executing cues within their permissions.

How to Use a Run of Show

• Enable ROS – In the Goldcast Studio under Program → Agenda → session in the Agenda list, toggle on Run of Show.
• Build Your Timeline – Add cues for all the content and stage actions in the order they should appear.
• Rehearse – Test your cues before going live to ensure smooth execution.
• Go Live – During the event, trigger cues with fewer clicks and seamless transitions.

Step-by-Step Guide

Enable Run of Show

For Event

1. Log in to the Goldcast Studio platform.
2. Navigate to the Events module.
3. Open the desired event.
4. Go to Program → Agenda.
5. Open a session in the Agenda list.
6. Toggle Run of Show ON.
7. Click Save.

💡 Tip: Once enabled, you'll see a new Run of Show tab in your event.

 

 

 

For Webinar

1. Log in to the Goldcast Studio platform.
2. Navigate to the Events module.
3. Open the desired webinar.
4. Click Edit Event.
5. Go to Assets tab.
6. Toggle Run of Show ON.
7. Click Save.

💡 Tip: Once enabled, you'll see a new Run of Show tab in your webinar.

 

 

 

Build Your Timeline

1. Enter the Run of Show tab in your event.
2. Click Add Cue.
3. Choose the action you want. For example, share a slide, play a video, launch a poll, and so on.
4. Repeat to build the full sequence of your event.

Add Run of Show Notes

• Insert text-only cues to give speakers/moderators reminders. For example, Announce agenda before starting slides. 
• Use this to keep everyone aligned without juggling external notes.

Permissions

• Producers – Full access to create, edit, and launch cues.
• Coordinators & Full Speakers – Can view cues and launch actions they're allowed.
• Share/Stage Speakers – No access by default.

Rehearse Before You Go Live

• Walk through your ROS timeline in rehearsal mode.
• Confirm cues appear in order and transitions, such as slides, polls, and videos, work smoothly.
• Adjust order or instructions as needed.
• Click Reset Run of Show when you are done rehearsing to ensure your cues are ready for your live event.

Run Your Event

1. During the live session, go to Run of Show.
2. Click on a cue to bring content live. The current cue gets highlighted, and past cues get grayed out automatically.
3. Click the next cue's action button to instantly switch content without unsharing first.

Various Actions Available in Run of Show 

You can grab a cue and reorder it to any point in the Run of Show.

1. If you have a few cues that are active at the same time, you can use the Find Active Cue button to scroll between them.
2. If you've activated multiple cues and your practice ROS is over and you're ready to move into your live session, you can hit the Reset Run of Show button. This will return all of your cues to the uncompleted state.
3. To delete all cues from the ROS list, select the Delete All Cues button.

Cue Types in Run of Show

When setting up your event flow in Goldcast's Run of Show, you can choose from different Cue Types. Each cue represents an action that can be triggered during your live session.