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Creating booths - instructions for sponsors

  • Updated

You've been invited to create a booth for an event powered by Goldcast! Follow these quick steps to create your booth. 

Contents

What is a booth? 

Booths are spaces in Goldcast events where event sponsors or other representatives can connect with event attendees and share information, materials, and resources. 

This is what the Booth tab will look like in the Event:

 

And this is what inside the booth looks like: 

 

How do I create a booth? 

First, you must have received a unique link from your event organizer inviting you to set up your booth. When you click the link, you'll first land on a form.

**Save this link as that is what you will continue to use to edit your booth**

On this page, enter your first name, last name, email, and company name. This information is collected so that the event organizer knows who from each organization is updating the booth, and they can reach out to you with any questions. 

When you enter this information, you'll be able to edit your booth and you will also be registered for this event. 

Click Register For The Event. 

Edit your booth details

On this page, you can edit all of the details for the booth. Make sure to click Save in the bottom right corner of the window after making any changes. 

Here are the details of your booth you can edit: 

  1. Booth Name
  2. Logo
    • Click the box underneath "Logo" in the center of the top of the screen to upload a file. 
    • This file should be a 1:1 aspect ratio
  3. Link
    • Enter a hyperlink below the logo image field. Clicking on your logo will direct attendees to this website.
    • You must include "https://www." before the hyperlink address
  4. Cover Media
    • You will need to select either an Image or both Video + Image for your booth cover media. Click the option of your choice in the upper right corner of the screen. Then click the boxes below to upload files. 
    • Booth cover image should be a 2:1 aspect ratio (760x380 either in PNG or JPG format)
    • Booth video should be a 16:9 aspect ratio

Enable a custom CTA 

This allows attendees to request additional information or follow up with the booth sponsor. After the event, your event organizer can provide you with a list of the attendees who clicked your CTA. You can select what the CTA says, and the confirmation message that appears after it is clicked. 

  1. Log in to Goldcast Studio with your credentials
  2. Click the hamburger icon hamburger-menu-line-icon-free-vector.jpgon the top left, and select the Events tab to get a list of all your events                         
  3. From the Events list, click the event you want to edit
  4. Click Program --> Booths using the left panel and select the booth you wish to edit
  5. In the Edit Booth popup, turn the Booth CTA toggle on
  6. Add a button text, confirmation title, and confirmation message
  7. Click Save to complete the action

Booth Rooms

You can add rooms inside booths, which allow a booth representative to connect on video with event attendees. 

To add rooms 

  1. Open Goldcast Studio and click the hamburger icon hamburger-menu-line-icon-free-vector.jpgon the top left, and select the Events tab to get a list of all your events Nav Update for Studio.gif
  2. From the Events list, click the event you want to edit
  3. Click Program --> Booths using the left panel and select the booth you wish to edit
  4. Click on the booth to edit
  5. Click the arrow next to Rooms to open the section
  6. Click +Add Room
  7. Enter a room name, capacity (up to 29), cover image, and tags (optional)
  8. Click Save

 

Resources

Upload supplemental materials for booth visitors to download or save. These can be URLs or files. 

To add a booth resource

  1. Open Goldcast Studio and click the hamburger icon hamburger-menu-line-icon-free-vector.jpgon the top left, and select the Events tab to get a list of all your events Nav Update for Studio.gif
  2. From the Events list, click the event you want to edit
  3. Click Program --> Booths using the left panel and select the booth you wish to edit
  4. Click on the booth to edit
  5. Open the Resources section by clicking the arrow on the right side
  6. To upload a document, click Upload Resource and select your file, give the document a name, and click Save
  7. To add a URL, click + Add Resource, and enter the name of your resource and the URL
  8. Click Save
  9. To remove a resource, click on the resource in the list and click Remove

 

Once you've updated all booth details, click Save. You can now close the browser window. If you need to make further edits to the booth, use the original unique link that was provided to you by the event organizer.

 

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